Business development

Team Assistant, Luxembourg

A fantastic opportunity for a highly organized and detail-oriented Team Assistant to join a rapidly growing team of professionals in our office in Luxembourg.

You will be supporting the team in the day-to-day running of the office. Providing dedicated administrative support, your role is an integral part of the team.

Duties:

  • Team assistance to all Artec 3D office employees.
  • Receiving visitors and suppliers: welcoming, directing, and announcing them appropriately.
  • Answering and screening phone calls, taking messages, and forwarding them to the appropriate contacts.
  • Daily mail pick-up, sorting, and distribution.
  • Physical and electronic filing of documents.
  • Performing requests of team leader, delivery and sending of documents upon request.
  • Ensuring office area be kept in order, management of cleaning agents.
  • Ordering office supplies and stationary; keeping inventory of stock.
  • Organization and scheduling of meeting appointments upon request.
  • Working together with travel coordinator on regular employees' visa support processes:
  • visa applications, invitations, support letters.
  • Corporate apartment management: resolution of technical issues; apartment residency tracking; coordinating potential issues with landlords.
  • Assistance to newcomers with administrative procedures (e.g.: registration to commune).
  • Paperwork and assistance to legal officer.
  • Personal assistance to CEO, maintaining CEO’s calendar and calendar of top management
  • upon request.
  • Regular reporting and feedback to direct supervisors.

Qualities:

  • Flexible
  • Organized
  • Good communication skills
  • Team player
  • Service oriented
  • Multi-tasking

Requirements:

  • Languages:
    Mandatory: French, English, German and/or Luxembourgish,
    Other: Russian is an additional plus.
  • Knowledge of Luxembourg administrations and daily life procedures
  • Should ideally live close to the center (or close to the office)
  • Valid driver’s license (B)
  • Prior experience in admin function
  • Office software knowledge (Microsoft suite)

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