Team Assistant, Luxembourg

A fantastic opportunity for a highly organized and detail-oriented Team Assistant to join a rapidly growing team of professionals in our office in Luxembourg.

You will be supporting the team in the day-to-day running of the office. Providing dedicated administrative support, your role is an integral part of the team.

Duties:

• Team assistance to all Artec 3D office employees.
• Receiving visitors and suppliers: welcoming, directing, and announcing them appropriately.
• Answering and screening phone calls, taking messages, and forwarding them to the appropriate contacts.
• Daily mail pick-up, sorting, and distribution.
• Physical and electronic filing of documents.
• Performing requests of team leader, delivery and sending of documents upon request.
• Ensuring office area be kept in order, management of cleaning agents.
• Ordering office supplies and stationary; keeping inventory of stock.
• Organization and scheduling of meeting appointments upon request.
• Working together with travel coordinator on regular employees' visa support processes:
• visa applications, invitations, support letters.
• Corporate apartment management: resolution of technical issues; apartment residency tracking; coordinating potential issues with landlords.
• Assistance to newcomers with administrative procedures (e.g.: registration to commune).
• Paperwork and assistance to legal officer.
• Personal assistance to CEO, maintaining CEO’s calendar and calendar of top management
• upon request.
• Regular reporting and feedback to direct supervisors.

Qualities:

• Flexible
• Organized
• Good communication skills
• Team player
• Service oriented
• Multi-tasking

Requirements:

• Languages:
  Mandatory: French, English, German and/or Luxembourgish,
  Other: Russian is an additional plus.
• Knowledge of Luxembourg administrations and daily life procedures
• Should ideally live close to the center (or close to the office)
• Valid driver’s license (B)
• Prior experience in admin function
• Office software knowledge (Microsoft suite)