Business development

Receptionist — Administrative Assistant (Luxembourg)

We are looking for an energetic, empathetic, and outgoing administrative assistant to join the friendly team in our Luxembourg office.

Job scope:

  • Receiving visitors: welcoming, directing, and introducing them appropriately
  • Making meeting arrangements & maintaining a list of visitors
  • Answering and screening phone calls, taking messages, and forwarding calls to the appropriate contacts
  • Daily mail pick-up, sorting, and distribution
  • Physical and electronic filing of documents
  • Sending/delivering documents upon request
  • Performing administrative tasks set by the team leader
  • Providing assistance to all Artec 3D employees and management
  • Supervising the company’s cleaning personnel, ensuring the office area is always kept in order, and making pertinent arrangements as needed
  • Assisting the team leader with arranging building maintenance works (e.g. repairs, refurbishment, etc.)
  • Ordering office supplies and stationery, maintaining inventory
  • Organizing and scheduling meetings and appointments upon request, managing calendars and agendas
  • Corporate and administrative paperwork assistance
  • Working with internal and external teams (based in Luxembourg, Russia, the U.S., and China), including administration, management, finance, legal, production, logistics, etc.
  • Assisting newcomers with administrative procedures in Luxembourg (e.g. registration at local commune)
  • Corporate apartment management: resolving technical issues, tracking residency, coordinating organizational issues with landlords
  • Regular reporting and feedback to direct supervisors


  • Fluent Russian, English, and French. German will be a plus.
  • Experience of at least 1 year in the administrative field

Culture and benefits:

  • Cozy, modern office in Luxembourg
  • Friendly, open-minded team
  • Autonomy and creativity in the area of your responsibility
  • Corporate health insurance
  • Shared collection of board games

Tell us about
yourself please:

Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png bmp eps tif pict psd txt rtf html pdf doc docx odt ppt pptx odp xls xlsx ods xml avi mov mp3 ogg wav bz2 dmg gz jar rar sit tar zip.