Business development
Receptionist — Administrative Assistant (Luxembourg)
We are looking for an energetic, empathetic, and outgoing administrative assistant to join the friendly team in our Luxembourg office.
Job scope:
- Receiving visitors: welcoming, directing, and introducing them appropriately
- Making meeting arrangements & maintaining a list of visitors
- Answering and screening phone calls, taking messages, and forwarding calls to the appropriate contacts
- Daily mail pick-up, sorting, and distribution
- Physical and electronic filing of documents
- Sending/delivering documents upon request
- Performing administrative tasks set by the team leader
- Providing assistance to all Artec 3D employees and management
- Supervising the company’s cleaning personnel, ensuring the office area is always kept in order, and making pertinent arrangements as needed
- Assisting the team leader with arranging building maintenance works (e.g. repairs, refurbishment, etc.)
- Ordering office supplies and stationery, maintaining inventory
- Organizing and scheduling meetings and appointments upon request, managing calendars and agendas
- Corporate and administrative paperwork assistance
- Working with internal and external teams (based in Luxembourg, Russia, the U.S., and China), including administration, management, finance, legal, production, logistics, etc.
- Assisting newcomers with administrative procedures in Luxembourg (e.g. registration at local commune)
- Corporate apartment management: resolving technical issues, tracking residency, coordinating organizational issues with landlords
- Regular reporting and feedback to direct supervisors
Requirements:
- Fluent Russian, English, and French. German will be a plus.
- Experience of at least 1 year in the administrative field
Culture and benefits:
- Cozy, modern office in Luxembourg
- Friendly, open-minded team
- Autonomy and creativity in the area of your responsibility
- Corporate health insurance
- Shared collection of board games