Receptionist — Administrative Assistant (Luxembourg)

We are looking for an energetic, empathetic, and outgoing administrative assistant to join the friendly team in our Luxembourg office.

Job scope:

• Receiving visitors: welcoming, directing, and introducing them appropriately
• Making meeting arrangements & maintaining a list of visitors
• Answering and screening phone calls, taking messages, and forwarding calls to the appropriate contacts
• Daily mail pick-up, sorting, and distribution
• Physical and electronic filing of documents
• Sending/delivering documents upon request
• Performing administrative tasks set by the team leader
• Providing assistance to all Artec 3D employees and management
• Supervising the company’s cleaning personnel, ensuring the office area is always kept in order, and making pertinent arrangements as needed
• Assisting the team leader with arranging building maintenance works (e.g. repairs, refurbishment, etc.)
• Ordering office supplies and stationery, maintaining inventory
• Organizing and scheduling meetings and appointments upon request, managing calendars and agendas
• Corporate and administrative paperwork assistance
• Working with internal and external teams (based in Luxembourg, Russia, the U.S., and China), including administration, management, finance, legal, production, logistics, etc.
• Assisting newcomers with administrative procedures in Luxembourg (e.g. registration at local commune)
• Corporate apartment management: resolving technical issues, tracking residency, coordinating organizational issues with landlords
• Regular reporting and feedback to direct supervisors

Requirements:

• Fluent Russian, English, and French. German will be a plus.
• Experience of at least 1 year in the administrative field

Culture and benefits:

• Cozy, modern office in Luxembourg
• Friendly, open-minded team
• Autonomy and creativity in the area of your responsibility
• Corporate health insurance
• Shared collection of board games