Business development

Receptionist — Administrative Assistant (Luxembourg)

We are looking for an energetic, empathetic, and outgoing administrative assistant to join the friendly team in our Luxembourg office.

Job scope:

  • Receiving visitors: welcoming, directing, and introducing them appropriately
  • Making meeting arrangements & maintaining a list of visitors
  • Answering and screening phone calls, taking messages, and forwarding calls to the appropriate contacts
  • Daily mail pick-up, sorting, and distribution
  • Physical and electronic filing of documents
  • Sending/delivering documents upon request
  • Performing administrative tasks set by the team leader
  • Providing assistance to all Artec 3D employees and management
  • Supervising the company’s cleaning personnel, ensuring the office area is always kept in order, and making pertinent arrangements as needed
  • Assisting the team leader with arranging building maintenance works (e.g. repairs, refurbishment, etc.)
  • Ordering office supplies and stationery, maintaining inventory
  • Organizing and scheduling meetings and appointments upon request, managing calendars and agendas
  • Corporate and administrative paperwork assistance
  • Working with internal and external teams (based in Luxembourg, Russia, the U.S., and China), including administration, management, finance, legal, production, logistics, etc.
  • Assisting newcomers with administrative procedures in Luxembourg (e.g. registration at local commune)
  • Corporate apartment management: resolving technical issues, tracking residency, coordinating organizational issues with landlords
  • Regular reporting and feedback to direct supervisors

Requirements:

  • Fluent Russian, English, and French. German will be a plus.
  • Experience of at least 1 year in the administrative field

Culture and benefits:

  • Cozy, modern office in Luxembourg
  • Friendly, open-minded team
  • Autonomy and creativity in the area of your responsibility
  • Corporate health insurance
  • Shared collection of board games

Tell us about
yourself please:

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