We are looking for an energetic, empathetic, and outgoing administrative assistant to join the friendly team in our Luxembourg office.
Job scope:
Receiving visitors: welcoming, directing, and introducing them appropriately
Making meeting arrangements & maintaining a list of visitors
Answering and screening phone calls, taking messages, and forwarding calls to the appropriate contacts
Daily mail pick-up, sorting, and distribution
Physical and electronic filing of documents
Sending/delivering documents upon request
Performing administrative tasks set by the team leader
Providing assistance to all Artec 3D employees and management
Supervising the company’s cleaning personnel, ensuring the office area is always kept in order, and making pertinent arrangements as needed
Assisting the team leader with arranging building maintenance works (e.g. repairs, refurbishment, etc.)
Ordering office supplies and stationery, maintaining inventory
Organizing and scheduling meetings and appointments upon request, managing calendars and agendas
Corporate and administrative paperwork assistance
Working with internal and external teams (based in Luxembourg, Russia, the U.S., and China), including administration, management, finance, legal, production, logistics, etc.
Assisting newcomers with administrative procedures in Luxembourg (e.g. registration at local commune)